Hi,I test a 3rd-party application that integrates with Domino. I know a bit about Domino, but I’m not a “real world” administrator. The app that I’m testing creates several Notes users with mail files that it uses for various things. I’m trying to figure out the best way to document how to move these mail files to another Domino server if the need arises at the customer site.
When you move a user’s mail files to another server, do you typically use the “Move to another server” command and let adminp deal with it? With default settings on my Domino server, I’ve observed that this can take several hours for all the various adminp requests to complete In particular, “Monitor new mailfile fields” and “Replace mailfile fields” were delayed. On the Server document, if I change the “Interval” field for the adminp server tasks, seems like all the adminp requests for moving the mail file got handled in a matter of minutes.
If you were doing this procedure, would you be opposed to changing this Interval setting for a short period of time – just until the mail files are moved?
The other approach that I’m considering, is documenting to go to the Files tab, right-click on the mail file and click Move. Then go to the the Person document and update the Mail Sever field. This seems more straight forward, but then again, after seeing all the adminp requests that get kicked off with the “Move to another server” command, I fear that I might be missing something if I document doing the move this way.
There are several ways to move a file to another server, and I think for some admins it is a personal preference which way they normally use.
Because AdminP can be used for other things, and because some companies have rules about changing configuration settings, I wouldn’t recommend the instructions that require the interval to be changed.
If the file really must be moved right away, then perhaps the instructions should be to manually create a new replica on the other server (File>replication>new replica), change the person document, and delete the old replica.
If it doesn’t need to be moved immediately, then the use of adminp to manage the process is appropriate.
I think most Domino Admins would (should!) know how to handle the step of moving the file on their own, and will only look to your documentation for information on what settings they need to change in your software to reflect the new file location.
Hi, I really appreciate your detailed response. It helps a lot.
The mail files do need to be moved immediately because the voice mail server really should be shut down when you’re doing the move. So I’m going to take your suggestion on manually creating the replica, changing the person document, and deleting the old mail file.
The tricky thing with all of our docs is that we’re writing for a widely different audience. Some of our system and support engineers and partners don’t know Domino all that well, so that’s why I was pondering the detailed steps of something that is likely a routine task for a Domino administrator.
Once you select the Person documents of the users for whom you are performing mail file move, select the option move to another server, and then do the following steps to action it instantly.
→ Connect to the server from where you are moving the mail file and type the following command.
tell adminp process new.
→ Now push admin4.nsf to the admin server with the follwoing command
push admin4.nsf.
→ now connect to the admin server and then type the following command
tell adminp process new.
→ once you do the above steps, you ahve initialed the process of creating new replica on the new server and the adminp will create the replica’s and it will add the new mailfile fields in the person doc, now you need to do one last thing ie to delete the mail file on the current server.
→ go to admin4.nsf on the admin server and then go the view pending by server and select the requests which requires approval, approve them and push the admin4.nsf to the server where the mail files are there and then type the following command
tell adminp process new.
with this the mail file move is completed, the response time depends on no of Adminp threads on the server, if you don’t see the adminp processing new item type the command once again.