We have one Domino server which is shared between three plants, our President at this plant wants everyone to have a statement at the end of everyone’s email (disclaimer or signature) The problem I am having is the other plants do not want this statement on their email so global disclaimer is not going to work. Most of our users have their own signatures already created and to ask them to add the statement the presidents will be alot of work for me to go around every client, Does anyone know away of creating a disclaimer which can only be effective for a certain group of users
The only way I think you could do this is by having separate mail designs for the users which need the disclaimer. Modifying your current design to included the disclaimer. Or the easiest option and neatest is to create a separate home mail server then Configuration Settings Document > Router/SMTP > Message Disclaimers tab.
The first question I would ask is what is your / corporations guideline on modifying the standard Mail Template? If that is possible then …
I would modify the mail template to see if they have a “disclaimer” document in their mail DB.
If not, then nothing changes.
If they do, then add that to the body anytime an e-mail is created. I’d have a disclaimer document in their mail, incase they are disconnected from the server and creating mail./
I would then develop something to add that document to people’s mail for the “site” that should get the disclaimer document. I expect you would need a process to routinely update the document incase of changing in phrasing.
Also to delete the document if the person is no longer at the particular site or gets added to that site.
I would put as much code in a script library as possible, such that anytime the template needs to be updated it easy to add your new design changes.