There has been much discussion on implementing email disclaimers for some time now, in R5 and R6. It is disappointing that Lotus have yet to implement a solution (other than for iNotes).
I’m interested in how other people are actually doing it? (Automatically at the server)
If you are using a virus scanner to insert it, which one?
We currently route all outgoing internet email through an Exchange server (as we can add a disclaimer to all email automatically), but I would love to finally scrap Exchange
Subject: RE: email Disclaimers - that old chesnut!
Hello … I was working off of a different thread on this… So are you guys agreeing that 6.0.1 and 5.0.12 will add disclaimers for iNotes ONLY! Man that makes me mad as the SPR says… “Allow Administrator to enter disclaimer text via Server Config document” ahhh I was kind of banking on this one. Guess I should have know better…
Subject: RE: email Disclaimers - that old chesnut!
Why for just iNotes? not fair.
I too need a disclaimer but not one, i need a different disclaimer for each organisation within my notes environment!! Bummer.
I’m looking at the possible solutions now.
I’ve tried amending the Memo form on the mailbox.ntf template but that didn’t work in my mixed r6/r4 environment without my MIME support.
so now i’m looking into defaulting some text into the Signature_1 field in the (calendar profile) Form of the mail6.ntf template. This appears to be where the user would manually setup a signature from their notes client. It might work.
…and for my environment i’ll have to set up desktop policy docs for each of my organisations.
Subject: RE: email Disclaimers - that old chesnut!
Karl
Im trying to do the exact same thing - disclaimer only for a specific group of users, not all users on the server. I was also hoping to mail journal all activities from this group, but Ive found that you can only do this type of mail journaling/mail rules on specific users, nothing is group membership based.
Let me know if youve created a solution to this as Id be very interesting in implementing something similar.
Subject: email Disclaimers - that old chesnut! - but what are you doing?
We ended up putting a field in the memo, reply etc forms which holds the text for the disclaimer and then having some code in the querySave do a check for @ and . in the To, CC and BCC fields - appending the text from the extra field to the body field when the message is sent. You can also get fancy and set a flag so that you don’t get duplicate disclaimers for memo’s saved as draft etc.
The method for this is posted in the R5 forum somewhere.
and set a flag so that you don’t get duplicate disclaimers for memo’s saved as draft etc.