Change status of a person invited to a Meeting

HCL Domino Domino Forum
1

Domino/Notes Version: 12
Add-on Product (if appropriate, e.g. Verse / Traveler / Nomad / Domino REST API):
Its Version:
Operating System: Windows 11
Client (Notes, Nomad Web, Nomad Mobile, Android/iOS, browser version): Notes

Problem/Query:

After creating a meeting in a HCL Notes Calendar with two required attendees, is it possible to change the status of one of the attendees from “Required” to “Optional”? I have not been able to find any way of doing this. It is possible to add or remove invited persons but, as far as I can see, not to change the status of an invited person from “Required” to “Optional”.

2

Hi Andrew,

As far as I know, we don’t have a specific button to change the attendees status from Required to Optional. But, it is possible and must be done by the meeting chair by editing the meeting then removing and re-adding the user from the Required field and vice versa.

  1. Locate the meeting in your HCL Notes calendar and double-click to open it.
  2. Click Edit to modify the invitation.
  3. Click on the Attendees button (or “Add/Remove Invitees” depending on your version).
  4. Find the attendee in the Required field and remove them.
  5. Add that same attendee to the Optional field.
  6. Click Save and Send Invitations. When prompted, choose to send updates to all attendees or only those who were added/removed.

I hope this information helps. Thank you!