Is there a way to send a screen shot of a document? I have a database where users populate a form and then the form needs to be forwarded in an email to a designated group. The problem is that the people who are to receive the email do not (and cannot) have access to the database where the documents reside - therefore I cannot simply create an action that sends a document link in an email.
Any ideas or thoughts on how I can accomplish this task
Subject: Sending Screen Shots via Email
If you have no other screen-grabber software (like SnagIt), you can hit ALT+PrtScrn to copy the screen to your clipboard, then paste the picture into a new memo. Note, though, that ALT+PrtScrn will only capture what’s visible on the screen at the time, while more sophisticated screen capture software can usually get the full-hight (scrolled) form.
Subject: RE: Sending Screen Shots via Email
Would I be able to automate something like this though? I’d like to set it up that the users only need to click a button and then the email is sent with the screen shot
Subject: RE: Sending Screen Shots via Email
Look at RenderToRTItem in Domino Designer Help – I thought you were looking for a solution as an end-user.
Subject: RE: Sending Screen Shots via Email
In other words, Stan is saying, don’t send them a graphic, but a memo whose Body field contains a copy of the document, as if you had forwarded it.
This may have a problem with Native style fields, which may end up getting sent out blank. If this is a problem, you can work around it by having a copy of the form that uses “Notes” style fields instead, and use that for your rendering.
I recommend against using “store form” as someone else suggested.
Subject: Sending Screen Shots via Email
Create an HTML formatted email with the document data.
Subject: Sending Screen Shots via Email
Are the recipients of the e-mails also Lotus Notes users?
If so, you could store the form with the document (form properties) which will allow the document to be sent intact, but without requiring the recipients to have any access to the originating DB.