Hello,I noticed a strange thing when I changed the mail addresses of a few users no longer working for us. I wanted to just change the internet address in person document so that no mail would be delivered. I didn’t want to make any major changes in case one of these persons would come back or their mail would be needed by someone else.
So I changeg the mail addresses to something like jlfkghaervtlad5jn453g2ha@company.com and removed the persons from all mailing lists but mail was still delivered to these addresses. Why is that? Where the information of receiver is stored if the mail address is altered?
PS How to edit the delivery failure message if I want to create custom message?
Thanks
-Miquel
Subject: Removing old users
As my common name in notes is “Ben Rose” then by default the “ben.rose@domain.com” address will become valid, regardless of the internet address specified.
Whilst you only (normally) have one address for outgoing mail, there can be multiple inbound ones. Mail will be received by the closest match. So even if my email address is 13orij3orj3orij@domain.com, the ben.rose@domain.com will still be a match for me as my name is unique. Hope that explains it a little.
There are various lookup and restriction options in the Router/SMTP tab of the configuration document for your server. They may help is some way, for example you could block email sent to specified addresses.
The same Router/SMTP tab contains the delivery failure customisation option.
Cheers,
Ben
http://blog.jaffacake.net
Subject: Removing old users
If you are not restricting recipient lookup to FullName Only (Configuration - Router/SMTP Basics - Addrss Lookup) Then mail will be delivered according to matches on the local part (i.e. before the ‘@’ sign) against entries in the $Users view. So you could either change the recipient lookup to FullName Only, or maybe change the other name fields by putting e.g. XXX in, or maybe set their Mail System to ‘None’