We have an application which sends an email externally and then saves a copy of the sent email inside the application. Will the copy saved inside the application contain the disclaimer appended by the Policy? When exactly does the text get added?
Note that the application is NOT based on any mail template.
TIA,
Mark.
Subject: R7 disclaimers via Policy - at what point is the text added?
Hi Mark - if I’m understanding you correctly, you’re talking about the disclaimer signature that many companies append to the end of outgoing email messages (this message contains privileged information intended only for the intended recipient and so forth). In this case, that type of message is only appended when sending outside of your company. Internal memos typically won’t get it.
This is also something that would have to be done by a programmer. When they set up the email that goes out, they can format it to include all necessary disclaimer information and specifically write that to the database along with the rest of the message.
Subject: RE: R7 disclaimers via Policy - at what point is the text added?
Hi Tricia,
Yes that is the disclaimer I am talking about. We don’t need to add disclaimers for internal emails.
What I am asking is at what point does the disclaimer text get added and how eg.
a) As the email in the mail file is saved OR
b) When the email leaves the client OR
a) When the router identifies it as an outgoing email OR
b) By the gateway server when the email leaves the domain (sorry I am not an admin and my knowledge here is limited)
If I know the answer to this question then I will know
a) if my application will have the disclaimer in the saved email
b) if not then what I need to do to make sure it does
Thanks,
Mark.
Subject: RE: R7 disclaimers via Policy - at what point is the text added?
Sorry so long in replying -
I believe it is added by the server when leaving the domain. Check with your system admins.
HTH,
Trish
Subject: R7 disclaimers via Policy - at what point is the text added?
Mark
I found this in the developworks documentation. It might shed a little light on the subject.
If you enable message disclaimers in the Configuration Settings document, then the router task adds the disclaimer text defined in the Policy document. You can enable or disable the “Add disclaimer to S/MIME signed or encrypted messages” option. If you want to add message disclaimers to S/MIME or encrypted messages, it is recommended that you have the Notes client add the disclaimer. The Notes client adds the message disclaimer before signing or encrypting the messages. If the Domino server adds the disclaimer to a signed or encrypted message, the recipient of the message may not be able to decrypt the message or verify the electronic signature. If the Domino server adds the message disclaimer, you also have the ability to increase the logging level to assist in troubleshooting.
Cheers!