we have domino from about 1,5 year, and now mailboxes sizes are gowing up faster than we were thinking… We have user mailboxes of over 5 Gbs!
From your experiences, what’s the best pratice in:
User quota: what’s the best user quota we should use? Nonw we haven’t fixed any maximum size!
Mailboxes dimension: what’s the maximum size (safe) of a mail file? In terms of performace?
Archiving: what’s the best strategy? Archiving on local pc mail older than a certain date, or directly on another server? Do you use 3rd party mail archiving software?
We are getting to give users a archiving staregy as follow: emails older than one year are moved to a user local database (classical archive strategy), and this database (archive) is replicated on another NAS server. Is it a good choice or has it hidden problems?
I would like to invite you to have a look at this solution.
The solution
The Lialis email archiving solution archives the emails in your environment as you demand. Once configured, the selection of the emails to be archived runs automatically. You can determine which emails will be archived by the solution, for example emails older than 100 days.
How does the solution work?
The archived emails turn up on the normal Lotus Domino-server, on which the Lialis archive solution is installed. This central email archiving solution manage the entire archiving process. The main advantage of the Lialis solution is that employees have access to their archived email messages as easy as before, while the emails remain visible in their mail file folders. Via a link there is an invisible connection between the mail file and the archive database.
Find information
The archive solution has an special search functionality. This functionality searches both archived and not archived email messages. Therefore users don’t notice what happens in the background. The solution can be used for both personal as general email databases.
Houskeeping makes sure the archive database does not grow larger than a for example 5 GB.
Pricing of this tool lies between 5 and 8 euro per Notes database (pricing 2009)
You can give a look to this website: www.mk-net-work.comIn this site there are tools not only to recover disk space, but to also reduce the disk space and bandwidth usage by setting clever rules.