I received an email from UserA who sent out the mail to GroupA. Obviously I’m one of the members in GroupA that is defined in UserA’s address book. Now if I click Reply to All, UserA will be in “To” field and GroupA in “cc” field. The question is how would I know whom I’m copying to, i.e. who are listed in GroupA? I don’t seem to be able to find out the members in GroupA as it’s not in my address book. Also since GroupA is defined in UserA’s address book, not mine, will my reply send to the members of GroupA as it is in UserA’s address book? If yes, where is this GroupA hidden in my machine?
Than you for your help.
Subject: RE: Question on Email Group
This group can’t really only exist in the sender’s local address book, because the server doesn’t have any way to read the sender’s address book to find out who’s in the group to deliver it to them. That’s why personal groups are always expanded to the individual members when you send the email. You never get to see the name of another user’s personal group.
If you’re in the same domain as the sender, you can see who’s in the group by right-clicking the name and selecting “Show name details”. If you don’t have access to the directory containing the group document, then there’s no way to tell who’s in the group. Which is as it should be; organizations are entitled to keep this information private from outsiders, while still letting them email to the group.
Subject: Question on Email Group
Save the message as a draft, then look at the document properties for the recipeints and sendto fields…I believe there may be a cc to field in there as well. If the users names are not explicitly listed in these fields then Notes will lookup the group name in your address books based on your location document settings.
If the group is not availalbe to you from your address books (local or server), then you will receive an error or an ambiguous name dialog box. In cases I’ve seen Notes 7 skip the ambiguous name propmt and just populate the field with the first result, so double check before sending.
Subject: RE: Question on Email Group
Draft message still shows “GroupA” in CopyTo field. No explicit user names for GroupA is stored in any of the fields in the draft. Also I checked my local address book after creating the draft and there is no group named “GroupA” created.
Thanks for your reply though.