The issue is that when a meeting is marked as PRIVATE the subject and other details are visible in the resource database. This appears to have been an issue for some time:
Does anyone know/have a fix for this?
Thanks in advance.
Malc.
Subject: or…
…could I just take subject field from the form. I guess hiding the field from doc properties would then be the next issue.
I do like the ‘manual’ approach, however I think the process needs to be a bit more seemless for my senior managers.
Subject: This was addressed in Domino 7.03+
There is an INI setting you can put on your R&R server so that the subject of all “Private” entries get replaced with:
[** Private entry. The description is not available for display. **]
This was done so that the Subject of the reservation stays private (eg: no peeking using InfoBox). Put the following line in your R&R servers NOTES.INI file and you should be good to go:
RNR_MAKE_TOPIC_PRIVATE=1
The setting is not retroactive, it will not cause RnRMgr to go back and remove the Subjects from reservations that have already been processed. It only affects new reservations (or reschedules) from that point forward.
Bruce
IBM
Subject: Bruce…
legend, my friend. Thanks a million - sorted and working!
Malc
Subject: I have told users…
…when they are particularly concerned with keeping a meeting private…
Create a separate reservation with a generic subject/details. (You can create a reservation directly in the RR database without creating a calendar entry in your own calendar.)
Then create the private meeting on their calendar and put a link to the resource reservation, or the details of the reservation, in the body of the private meeting.
Subject: Please don’t do that any more
You loose one of the big benefits of R&R being integrated into the Calendar by doing that. So if a meeting moves, they must remember to go manually reschedule it (and hope that the room is still available). It can lead to double the work on the users part and wasted rooms when they forget to reschedule (or unbook).
Use the INI setting instead (see other posting) and let them just book from their Calendars. Life is much better that way.
Bruce
IBM