Hello,Could any body be so nice and tell me the way how to create meeting which duration is more than 1 day and send invitations to the participants? When I’m setting dates for the beginning and end of the meeting and trying to send I’m always getting a message that it is not possible because the meeting is longer than 24 h.
Thanks in advance
Subject: Planning more than 1 day meetings
I suppose you could make it a repeating meeting
Subject: RE: Planning more than 1 day meetings
Yes, it’s true but it is uncomfortable, and what about meetings which are 2 and a half day long. It is not possible to make as a repeating meeting
Subject: RE: Planning more than 1 day meetings
Doesn’t make much of a difference to me from a convenience point of view. But it’s definitely closer to reality, as only very rarely you will have a meeting that lasts for 60 hours with no break.
Still, there is no easy way to schedule a 2 and 1/2 day meeting, that’s true. But there is a way.
Create a meeting entry that repeats for three days with regular daily start and stop times (we’ll deal with the exception in the next step). Don’t invite anybody yet, but just save the meeting (save as draft is not sufficient). Next, edit the end time of the last meeting date and you will be asked whether all instances of this meeting should be changed, or just the current one. Obviously, you’ll only want to change just the current one. Finally, edit any of the entries and add invitees as you need it. When asked again, specify to change all entries this time.
I don’t see stuff like multi-day meetings coming into calendar functionality. Handling the current entry types with all the implications of different time-zones and different DST laws around this planet is tricky enough. I can’t imagine that there is enough demand for a shortcut to what I just laid out, that Lotus will justify the expenses for this change.
Subject: RE: Planning more than 1 day meetings
works very good. Thank you very much
Subject: RE: Planning more than 1 day meetings
Well, there still is a catch I didn’t mention yet. Invitees will actually receive two invitations in this case and - if evil-minded - could choose to accept one and decline the other …
There is no perfect solution on this one, I’m afraid.