I have many appointments in my calendar on a regular basis that are just for my info which I don’t need to attend. But to keep track of them, I have them on my calendar for reference. Because of this, I’ve marked all these appointments as pencil in.
Problem is… when people look on my free time calendar, they think I’m busy.
mail server is 6.0.2CF2… notes client is 6.5.2…
edit: these appointments are copied and pasted it and then subsequently marked “pencil in”. I’ve noticed that if i create a new appointment and mark it as “pencil in” before saving, the free time schedule reflects that as free time.
so now the question is… how do I retroactively and correctly mark an appointment as “pencil in” and have the free time reflected correctly?
Subject: pencil in does not equal free time??
Have you considered creating them directly in your calendar as opposed to copy and paste?
Subject: RE: pencil in does not equal free time??
Ya but I don’t think I’ll do that. Someone else manages the “team calendar” and posts team events in there.
I just copy and paste them into my calendar so I remember what team events are happening when if i want to drop by. There are up to 10 events over 5 work days each week…
It seems that if at any given point you create an appointment that isn’t “pencil-in” your free time will be unavailable even if you mark pencil-in after the fact…
Subject: 90% SOLUTION: pencil in does not equal free time??
darn seems like i lost my post when i hit submit and the corporate network connection went down.
anyway, i created an agent that does this:
SELECT @All;
FIELD BookFreeTime := “1”;
FIELD $BusyName := “”;
FIELD $BusyPriority := “2”;
I copy and paste appointments from another person’s calendar to my calendar… then i run the agent to update the fields that the free time scheduler looks at.
then i replicate my mail file and check my free time… it shows all the appointments as busy although the agent has already marked all fields as free time.
then i cut the appointments and paste them back exactly where they were… replicate mail file and check free time scheduler - time is free!
question - why do i have to cut (remove from calendar) and paste the appointment back after I’ve made the agent update the fields, for the free time scheduler to pick up the new free time info?
Subject: RE: 90% SOLUTION: pencil in does not equal free time??
Ok new progress…
My agent works - it updates the fields and the new values are saved.
But for some reason, unless I go into the appointment and click “save and close” before I replicate, it won’t show up as free time.
So new question: How do I get it to “save and close” without me having to go in and do it for each one. I tried @PostedCommand([FileSave]) but it’s giving me save conflict errors…