Multiple Users -- One Company

HCL Domino Domino Forum
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After much searching on this and other domino related websites, I have not found an answer to my question. I have also posted this once before, but I might not have explained it well, so I’ll try again.

We want to allow our contractors to create, save, and edit their documents within a database on our server. Each of the documents will have a readers/authors field which will provide security from other contractors who are also using our database. The key word here is contractors because at each contractor’s office, there will be several individual users who will need access to create, save, and edit all of the documents for that specific contractor.

I understand that I could register each individual user on our server and have them authenticate and use the database, but, they would be limited to accessing only documents that they have created, when what they must be able to do is access all documents for their company.

Does anyone know if this can be done and, if so, how. I have already set up the registration database that I found in the Sandbox and it works on individual users, but that is not what I need.

My thoughts are to set up the contracting company as the user and assign a password and let all of the users in the company sign on with the same id/password. This “user name” would then be placed into the Readers/Authors field when documents are created. But, will Notes/Domino allow multiple users to sign on with the same id at the same time; i.e., several users within the contractor’s office working on their individual machines?

Any ideas or suggestions would be appreciated.

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Subject: Multiple Users – One Company

Yes, that would work.

However, I’d consider using Roles. Have a role for each contractor company, assigned to all the users for that company, and this is what is put in the readers/authors field.

This way you don’t loose the audit trail of exactly who edited which document, and allows for individual email accounts etc, while grouping the users together for security purposes

HTH

Kiers

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Subject: Multiple Users – One Company

There are ways of dealing with this, but you’ll need to do a little construction work on your own. What you can do is to make sure that each user is associated with a company. There may be a field for company name in the registration form (I think there is, but it’s been a while since I dealt with that database). If not, you’ll want to build one. Then you’ll need to create a view sorted by the user name displaying user name and company. You’ll also create a group for each company and add all the relevant contractors to each one. On the form that you’re securing, use @DBLookup to include the creator’s company in the readers and authors fields.

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Subject: Multiple Users – One Company

You need to create a group for each company and assign a UserRole to that Group such as “[CompanyA]”. This role is what you put into the readers and authors fields, not the group or user name. Otherwise you lose accountability and an adequate audit trail.

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Subject: Ummm… Didn’t I just say that? :wink:

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Subject: Great minds think alike…

and I guess I just failed to read your response:-)