Mailing problem... How do I know if a Mail goes to a internet-User?

HCL Domino Domino Forum
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Hi Folks,

Maybe I’m wrong right from the beginning, so here’s the scenario:

A customer doesn’t want all his employees to be able to send Mails to Internet-Adresses through their personal Mailbox.

But the Problem is, that everyone should be able to send Mails through the Office-Mailboxes like info@whatever.ch or sales@whatever.ch to Internet-Adresses. The personal Mailbox should only be used for internal Mails and calendars…

How do i accomplish this? I can’t work with the SendMail-Restrictions on the Server… because then, the Users would’t be able to send Mails through the office-Mailboxes.

So, my thought was, that I check every Mail that’s send in the personal Mailbox if it goes to a external person. But that’s harder that I thought… I’m trying to get it to work with the “Querysend”-Event. But i keep finding ways for Users to find a workaround.

Does anyone have a solution?

Thank you very much,

With kind regards,

Michael Bosshard

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Subject: Mailing problem… How do I know if a Mail goes to a internet-User?

Firstly I dont think this is going to be easy.

What you need is some complex mail rules (I think). You could add (principle) fields to the databases that require sending and only allow external sending from there.

Mail attender is a third part tool that changes the Design of the mail files to check content etc. This may be worth looking at.

Mail Attender

http://www.sherpasoftware.com/lotus-notes-products/mail-attender.shtml

I would be interested to know your findings.

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Subject: RE: Mailing problem… How do I know if a Mail goes to a internet-User?

Thanks for your response…!

I added a Field to the Calendarprofile-Document to know if a Mailfile is a “Office-” or a “Personal”-Mailbox. I added some code to the QuerySend-Event of the Mail, Reply,… -Forms where I check if a Recipient is found in the Server-Adressbook. If he is, the Mail is sent, if he’s not found and the mail is sent from a personal Mailbox, a Message appears and the User has to change the Recipients… Seems to work fine.

Not really the prettiest solution…

Michaell