I continue to hit my 305MB server mail size limit, despite all my efforts to sort All Document view by size, deleting the largest, including attachments. So currently my largest mail item is only 170k…not very large.
What would be recommended options to address this? I have a lot of subfolders. Would deleting empty folders help? I’d also like to set archive Expiration setting to a smaller number. Is there a way to select a bunch of folders and have Notes execute the Expiration setting on a group? Or even select a bunch of folders and delete the group? I can’t see a way to do this and clicking on each indiv. folder to do this operation takes about 30sec…very painful.
Greg, thanks for the tip…I wasn’t aware of this capability, so I had a collegue show me how to do this. It said I was at 790MB database size. We clicked on “Compact Database” and it said it couldn’t (because my Notes database was open, perhaps?) So we shut down Notes. Next time I launched Notes, it came up saying it was compacting. Looks like it could take a while !
No problem. You should see a drastic reduction in your mail file size, based on all of the housekeeping you have been doing. You may want to ask your Admin(s) to regularly compact the mail files. All mail files.
You can always do manual archiving whenever you want - in case you do not want to actually delete a large document.
Simply select (put a check mark besides) the document(s) and perform Actions → Archive → Archive Selected documents…
This way you don’t have to wait for Scheduled archive to do this …
I don’t know what you mean by ‘archive Expiration setting’ - document expiration is one thing and Archiving is another … if your company has implemented ‘document expiration’ then probably the archive criteria is being applied on document that have expired …
In any case manual archiving is pretty handy as it gives you the control over what to archive and when …
Hi Ayaz. Thanks for the reply. Under “Views->Custom Expiration->Manage Folders”, I have a number of folders with long expiration times. I assumed that if I made these times shorter, Notes would delete mails sooner, meaning that I have less mail on the server at any given time. Is this not correct?
