Local address book question - groups

HCL Domino Domino Forum
1

A user asked me this question today which is not possible in notes 6.5.4 unless you use notes rules I guess.

Can you create a local group and choose to send to certain people and cc certain people. I think that is a great question. Is this feature available in newer versions of notes?

Thanks,

2

Subject: question unclear

I’m not sure I understand your question. You can have (local) groups in your PNAB. You can address an email with those local groups in either the To:, CC:, or BCC: fields. Therefore, you can address a message with one group in To: and another group in CC:.

If this isn’t what you mean, try to clarify your question.

3

Subject: RE: question unclear

Sorry,

Here is my question:

I want to create 1 group in my personal address book.

It would be nice to have a “to” and “cc” and “bcc” options in the 1 group. That way, you can send to one group and people will show on the to, cc, and bcc.

I know those options are not available now when you create a local group in your personal address book.

Is this option available in notes 7 or 8?

Thanks!

4

Subject: RE: question unclear

No, that option is not available in Notes 7 or 8, nor do I think it will ever be an option; it takes a general purpose solution and narrowly tailors it to one use case. As it is right now, you can simply create separate groups to use for To: and CC:.

e.g.

Quarterly Reports To

Quarterly Reports CC

And in a case like that, if you are repetitively sending a certain type message to the same groups, Notes has the concept of Stationery where you can predefine a message with values in To, CC, Subject, Body, etc and use it as a template to send new messages.

5

Subject: RE: question unclear

It’s not a standard function, because groups don’t have anyplace to store per-member info; but you could certainly program the functionality yourself. The way to do it wouldn’t be with groups, per se, but with a “saved addressing set” or something to that effect. I would modify the memo form with an action button that saves the address set somewhere, probably a separate database rather then the mail file or personal address book, using four fields: AddressSetName, SendTo, CopyTo, and BlindCopyTo. Then I’d add another action button to load an address set into a new new memo.

6

Subject: RE: question unclear

Thanks everyone for the suggestions! :O)