How to stop user from creating local databases

HCL Domino Domino Forum
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Hello Everyone:

I had been looking in the documentation and in this forum to see if there is a way to stop all users from creating local databases. The only local databases they need to have is the ones created at the time of installation.

Also I am looking for a way to stop users from switching ids, there is a computer per user and they don’t need to be switching ids at all.

Thanks

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Subject: RE: How to stop user from creating local databases

It sounds like what you want is kiosk mode.

Otherwise, there is no way to stop people creating local databases, and no way to prevent them switching IDs. You can completely control their experience. But kiosk is usually used in cases where a workstation is shared.

If you have some specific applications on the servers that you want to prevent people making local replicas of, there’s a setting in the database ACL to do that.

I’d like you to try, just as an exercise, for a little while, pretending that you don’t know better what your users need than they do. The ability to create local databases is useful for organizing information. The ability to switch IDs is useful when they are working with people in other organizations, or when their computer is broken and they desperately need to access their mail file from someone else’s computer.

If you give people tools, they will innovate and do their jobs more effectively. Workers who use a computer enough to have one assigned to them full time, are working with information, and you don’t totally understand what their jobs entail. Don’t shackle them.

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Subject: RE: How to stop user from creating local databases

Thanks for your response. I would like to get more information on how to set up this kiosk mode. The problem is when the new local databases are created and the information is no longer shared. You start having two or three different versions of the same idea and the information is not longer reliable in all of them. What our users need is access to the information, few of them have access to change it so that we mantain a single source of information making the information reliable. Please let me know how to do the Kiosk Mode since it sounds like what I am looking for.

Thanks

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Subject: RE: How to stop user from creating local databases

Kiosk mode is definitely NOT what you are looking for – it’s essentially a way to lock a user into a single application in Notes, and as the name suggests it is designed for use in walk-up kiosk-style applications where you want to prevent the user from closing Notes or messing up the client workspace (or, more properly, the application UI). You know, the kind of thing you’d use at a trade show or on a factory floor – it’s not the sort of thing you would saddle a knowledge worker with.

Read the second half of Andre’s reply again and take it to heart.

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Subject: RE: How to stop user from creating local databases

Hello Stan:

Yes, I tested the kiosk mode and is not what I need. Still I understand Andre’s reply and I wanted it to be like this until you have to manage it and then you see that reports are being made with incomplete information or other parts of the applications are not updated and flags are not sent because the information was never entered into the main system.

Thanks