We had a user who booked a room for future dates and has left the company. Now his replacements wants to be able to delete some of those bookings. I have given him Manager access but he is still not able to do that.
What would be the best thing to do in this scenario
Subject: How are the bookings made?
If the form has a authors field used for security then manager access may not allow him to modify the form. If each reservation is a separate document then he should be able to delete them.When I was working at a company on a Notes team we had security in place so people could not edit documents without being on the form. We worked a backdoor in using user roles so we did not need to give admin or manager access.
Subject: No Security for author
We don’t have any security for documents, each document is independent.
While deleting the message comes - Only Owner, DB manager can delete the reservation
Subject: $Authors field
Hmm. Ok if no document security then anyone with editor access and above should be able to do what you want.How about appending to the authors field a userrole and assign that to the guy needing to do this?
You could just append his LN name but using a Userrole will keep you from having to mess with this later when assignments change.
Subject: Upgrade to get this feature
Since 8.5.1 (you need to upgrade the RRDB design) - you can use the AdminDelete role to remove these entries - check out the technote here:
Title: What is the AdminDelete role in the Resource Reservations Database used for?
Subject: SOLUTION
There is a role “Create Resource” which when I assigned it to a user then he was able to delete reservation.