I have some person documents with the internet address filled in (ex. msmith@internet.com) and some that are empty (so the sender appears as FirstName_LastName/AB/CDEF@internet.com). Is there a way to update all the person documents so that they all are set to first initial last name @ our domain (ex. msmith@internet.com)? That way, each sender appears as just their full name. I’d rather not have to open, edit and save each person doc individually.
Thanks.
Subject: The Domino Admin help file is a very useful place to start when looking for answers…
I am not saying this to be mean in any way, I am just surprised by how many people refuse to look at the resources that are readily available to them to assist in answering questions. Also, if you are resonsible for administering a Domino system, I strongly suggest you take some time and go tab by tab, tool by tool through the entire Domino Administrator (full client and via the web). It is a FANTASTIC product that will truly help you in your day to day tasks as an administrator.
Populating the Internet Address field in Person documents
When upgrading to Lotus Domino 6 from Lotus Domino 4.6, you can use the Internet Address tool to fill in the Internet Address field for all Person documents in which the field is blank in a Domino Directory.
From the Domino Administrator, click the People and Groups tab.
Select the server and Domino Directory for which you wish to fill in the Internet Address fields.
Click the People tab.
Click Set Internet Address.
In the Internet Address Construction dialog box, choose a format for the Internet addresses.
Choose a separator for the Internet addresses. This character separates the items in the Format field.
Enter the Internet domain for the company.
Note If you select the option “Use existing address from Short name field, if available” the tool searches the Short name field in each Person document for a valid Internet address (for example, jdoe@acme.com). If the tool finds a valid Internet address, it uses this address to complete the Internet Address field, instead of creating an entry based on the information in the dialog box.
Select “Use existing Internet domain from Short name field, if available” to search the Short name field in each Person document for a valid Internet domain (for example, @acme.com). If the tool finds a valid Internet domain, it uses this domain to complete the Internet address, instead of using the entry in the Internet domain in the dialog box.
Select “Separate multi-word names with selected separator character” to insert the separator character you specify between words in a name with multiple words.
Select “Create addresses only for people in a specific Notes Domain” to set Internet addresses only for users in a given Notes domain. Enter the domain name of the Notes domain in which you want to set Internet addresses.
Select “Use alternative format pattern in case of name conflict” to specify a second Internet address pattern if Notes generates the same Internet address for two users. Specify the alternative format pattern in the box.
For more information, see the topic Using Custom Format Pattern.
This allows you to use the alternative format pattern if the primary pattern results in an address containing non-ASCII characters, an address that is not unique, or one that contains an invalid character.
The Internet Address Construction dialog box specifies the server and Domino Directory on which it runs. It also gives an example for each address and separator format.
Note The dialog box does not give examples for all Custom Format combinations.
The Internet Address tool checks all Person documents in the Domino Directory. When it finds a document without an entry in the Internet Address field, it creates an entry, verifies that the entry is a valid RFC 821 address, and verifies that the entry is unique by performing an exhaustive name lookup of the entry on all Domino Directories on the server. If the entry matches an Internet Address field, the tool leaves the field blank and enters an error in the log file (LOG.NSF).
Caution The Internet Address tool performs an exhaustive name lookup of every new Internet address and should not be run on a directory or server that is under heavy load.
Address formats for the Internet Address tool
The following table lists the address formats that you can choose.
Address format
Description
FirstName LastName
Uses the contents of the First name field and the Last name field to form the address.
FirstName MiddleName LastName
Uses the contents of the First name field, Middle name field, and Last name field to form the address.
FirstInitial LastName
Uses the first letter in the user’s First name field and the contents of the Last name field to form the address.
FirstInitial MiddleName LastName
Uses the first letter in the user’s First name field, Middle name field, and the contents of the Last name field to form the address.
LastName FirstName
Uses the contents of the Last name field and the First name field to form the address.
LastName FirstName MiddleName
Uses the contents of the Last name field, First name field, and Middle name field to form the address.
LastName FirstInitial
Uses the contents of the Last name field and first letter in the user’s First name field to form the address.
LastName FirstInitial MiddleName
Uses the Last name field, first letter in the user’s First name field, and Middle name field to form the address.
FirstName LastInitial
Uses the First Name field and the first character of the Last name field to form the address.
Use Custom Format Pattern
Use to specify an Internet address.
If you choose a Custom Format Pattern, the following address separators are available:
None
Underscore
_
Equal sign
=
Percent sign
%
Note You must specify an Internet domain in the Internet Domain field of the dialog box.
Subject: Create Agent that runs on all documents in view…
SELECT InternetAddress = “”;FIELD InternetAddress := ShortName + “@yourdomain.com”;