I have a user called “purchasing” which has a mail file that the “finance” group (consisting of 5 people) access. When the users in this group access the mail file and open emails from managers that “Encrypt” all their mail documents, they get the message “you can not access portions of this document as it was not intended for you…”. The users in the “Finance” group then have to sign in as the “purchasing” person using that ID file to see the body of the email.
Is there a way that I can allow all staff in the “Finance” group to have the “Purchasing” persons private key so they can read encrypted emails sent to “Purchasing”?
Subject: How do I read someone elese encrypted emails? Is this possible
for mail encrpytion the answer is no because each message is encrpyted with the persons public key (from teh person document), thus only the private key in the id file can decrypt the message.
you may want to reconsider having this ‘person’ configured as a person with an id file and instead create a mail-in database, which would void any encryption as it wouldnt have any keys.
please note that you would have to unencrypt and resave any existing emails before making any changes or you may be uinable to read them.
Subject: How do I read someone elese encrypted emails? Is this possible
All the users have to have the necessary key to decrpyt it. If you look at the user id for purchasing there is a section called encryption keys. You would most likely have to export that key and share it with the finance individuals.
Subject: How do I read someone elese encrypted emails? Is this possible
I suppose the mail database can decrypt new mail when purchasing opens it. If necessary, it can re-encrypt the mail with a secret key that is shared by purchasing and finance.