I am wondering why after all these years, Lotus has not implemented a capability into the Notes in order to enable users to forward meeting invitations to someone else. This is very useful function, being supported by Outlook and Exchange from very early days.?
Subject: Concur that it ought to be an option
While I never considered this idea before I saw this post (while looking for something else related to invitations) and my initial reaction was negative, I do think that it ought to be an option. That is, the creator of the meeting should be able to allow recipients to do this.
After all, not only is it in Outlook, but Evite as well!
Dave
Subject: Definitely needed!
I’m ignoring the “not enough room” issue - that should be handled by common business courtesy and common sense, and not prevented by the tool.
One really compelling reason to allow this is to allow adding the event to a different platform’s calendar. I have yet to find any good way to sync my Lotus calendar to my personal calendar short of setting Lotus Notes up on the phone (and I’m not sure if even that would allow it to write to the personal calendar). These days, we need to have all our calendar information in one place. Phones have excellent built-in calendaring functionality.
If Lotus provided a way to forward an invitation, I could simply invite myself by forwarding it to my personal calendar (then accepting the invitation next time I’m logged in to personal email).
As it is, I have to manually enter the event on the other calendar - either by pasting in the text, or fat-fingering in all the information. Much too cumbersome.
Subject: Discussion going on since 2009
Today is May 21st, 2013. How long does IBM want to ignore this conversation?
There are plenty of users out there with similar use cases. Most of them won’t take time to post their problem here, but rather go to sites like http://www.dreckstool.de/hitlist.do and vote for Lotus Notes as the worst tool ever. IBM should keep in mind that their failure to meet the users’ needs will make them simply lose their market share.
My 2 Cents.
Subject: Not the place to request enhancements.
Hi,
Please see the following link detailing how the forum works.
While support/development read the forums, there is no guarantee of support or development logging an enhancement requests.
You can log enhancement requests through the support portal (if you have a support contract). Alternatively you can use IdeaJam which allows to post enhancement requests and have the community vote/comment on them.
I see there is already a request there.
http://ideajam.net/IdeaJam/P/ij.nsf/0/EAF63DB9BEFB54048625786B0052C336?OpenDocument
Related ideas:
http://ideajam.net/IdeaJam/P/ij.nsf/0/FFBD7E2A3A3E0C51862573DA0051CF58?OpenDocument
http://ideajam.net/IdeaJam/P/ij.nsf/0/04353225A5A49D46862574E200573171?OpenDocument
Hope that helps.
Subject: Outlook, oh no it’s people!
I agree on the way Notes works, because of ; however people do use Outlook and browsers etc. and get accustomed to “weird” habits.How about accepting that there are so many windos/Outlook users out there and makign it an option?
I could imagine to let user invite others – btw. more an issue with cross company invites – as an option (possibly blockable by the admin?) and inform the meeting host of the fact, that other people are invited!
It is always a human thing to react to things happening unexpectidly. The host is informed and has a chance to take action. He sees the sum of all invites (much better, than the forwrd only solution!).
Michael
Subject: Why not give the option?
To create a calendar item, you already have to check and choose quite a few different options.
Would it be so difficult to give the organizer the option to create a closed meeting? This closed option, if chosen to be true/yes, would not allow users to invite others without the original organizers permission/doing it him/herself.
If the option is set to no/false, the item can be forwarded, the response would be sent to the original organizer (maybe even also the person who forwarded, give option to person who forwarded), and all future changes to the meeting would go to these added invites as well.
There is more than one use case here, and it is best to give the options for how an organization wants to deploy/utilize the solution.
In this current landscape where more and more meetings are held in a virtual arena, the size limitation of the conference room may not be a problem and if your organization is worried about the amount of coffee it has to provide, you probably don’t have that many employees to invite anyway.
Subject: maintaining 2 calendars
Here’s a scenario that should be unobjectionable (although how my meeting etiquete should be no concern to programers). I have a client who uses Lotus Notes and my company uses Outlook. I would like to synch my two calendars by forwarding my Lotus Notes meetings to my Outlook calendar. Requesting that my client constantly include both of my email address in their invitations is bad client management.
Are you saying that I’m out of luck…?
Subject: Lotus Notes - Time to throw the towel
IBM, are you using Lotus Notes for an email client? If you are, it’ll be pretty tough to build a smarter planet. That would take a lot of meetings and there might be cases where one has to invite additional participants.
Epic fail.
Subject: Forwarding Notes Invitation
Ask the meeting owner to “add invitees” and resend the invitation (will go to added invitees). Works fine for us.
Subject: Forwarding Notes Invitation: You didn’t answer the question
Your answer is not really valid.
The point of the question is to allow non-chairs to invite others.
The way to do this in 8.5 is to highlight the meeting invitation in your inbox, right click and select copy into new…Calendar entry. You can then invite new people and it will send them a proper meeting invitation.
You will still have the issue of the new invitees not getting updates from the original sender.
Hope this helps.
Seriously, why can’t the Notes developers understand the calendar function?
Outlook on Exchange has had this function since, at least, the Office 97 version.
Subject: Been there for years
That kind of functionality has been available for some time. What specific requirement do you have?
If you let us know, somebody is likely to let you know how to do it.
Subject: forwarding meeting invitation
I receive invitation, and I want to forward the invitation to someone else(not delegating though, as it removes the invitation from my own calendar)
Subject: Actions…Forward
You should be able to forward the invite using Actions…Forward.
Subject: simple email? but not calendar entry
That would forward the invitation(or meeting) as a flat email, not as an invitation, which is what I am looking for. The problem is that when you use action … forward, the receiver only receives an email, with trailing calendar entry, and they can’t say, Accept and add it into calendar.
Subject: Not invited
They can’t accept it in their own diary as they weren’t invited. You aren’t the chair of a meeting so you can’t just add somebody to their list of attendees!
If you want to attend, add it to your diary. If they want to attend, delegate it to them. If you both want to attend, ask the chair to invite the other person.
Subject: Great Customer Service
People ask for a feature they’ve had on other email systems and would like to see on Notes now that they’re using it and your response is to basically say it’s a stupid feature.
You may not agree that it is required but in the companies I’ve worked at it is used a lot. Many times the meeting chair fails to invite required people and the easiest thing is to forward the invite. When the new invitee accepts the request the meeting chair is informed and now both the original and new invitees are in the required list.
Instead of coming up with reasons why it is not needed, when clearly the customers think it is required, why not think about adding it to the program? Unless it is impossible to do so the way Notes is written. It’s bad enough I have to wait to replicate the database for new emails, or that often used features are hidden or missing from Notes, we have IBM treating us like children.
Listen to the customer, they are almost always right.
Subject: Lotus Notes Traveler for Android
Hey guys,How to forward invitation in android traveler? I needed a message simple text to forward some one
Subject: Simple request
I guess people who don’t use Outlook can’t understand this request. I’ve received a calendar invite and think that another person should attend.
Rather than ask the person who setup the mtg invite to add XYZ person, I forward on the invitation on to other people. They get this invitation in a format where they can click Accept etc. It’s NOT received in a text format like Notes does at the moment.
It’s user friendliness 101
Pete
Subject: User Madness 101!
"I guess people who don’t use Outlook can’t understand this request. I’ve received a calendar invite and think that another person should attend.
Rather than ask the person who setup the mtg invite to add XYZ person, I forward on the invitation on to other people. They get this invitation in a format where they can click Accept etc. It’s NOT received in a text format like Notes does at the moment.
It’s user friendliness 101
Pete"
I couldn’t agree less.
So I book a meeting in a meeting room with 6 chairs. I invite 5 people along, they will each have a seat. But those invitees can forward the invite to whomever they like? So we have extra people turn up and not enough chairs, desk space or coffee?
Sounds like utter madness to me.
Imagine a wedding where the guests could invite their friends along too. QED!