Hello All,
I am new to Lotus Notes Admin. I am now incharge of our network because our IT guy up and quit. I don’t have much knowledge of Notes and I was told to look on your forums here. I searched and did not find an answer to my question.
My question is, is there a way to eliminate external e mail on notes or have a prompt appear when someone tries to use their external e mail when they try to use it. I am doing this because we are tied into another company and they switched servers and told us that they included us (in which they didn’t because we cannot send/receive external e mail about 80% of the time since the switch).
Our IT guy set up external e mail accounts thru thunderbird and he was in the midst of doing this (eliminating external e mail through Notes).
Just wondering if there is a way to block external e mails and prompt the user to use thunderbird instead? Because most of the users complain about not able to use notes externally for e mail.
Thanks in advance for the help since I am new to all of this!
MC
Subject: External Mail Removal
Hi!I guess that what you want to do is the following: When the user sends an email and at least one of the recipients is an external email address then Notes client should prompt something like “In order to send this email, please use thunderbird since it contains external email addresses”.
If you want to do it you will need to modify the template of email databases (I think it can be done by using formulas or Lotus script).
However take in mind that modifying the email template will have consequences specially when upgrading the server since this new code will be lost.
If you can afford a tool, you can use MK EMail size limiter from www.zipmail.com. This product does what you need. It is a product that can be installed in each workstation and configured centrally.
Hope this helps
Subject: RE: External Mail Removal
Is there something I look at to get an idea or work off of to do this? I am not that good/comfortable in writing a formula/Lotus Script within the e mail database. Is there any helpful tips, books, or sites that can help me do this?
You are correct, I wanted a prompt to stat something like “In order to send external e mail, please use Thunderbird”.
Thanks for the quick response Pablo.
Thanks in advanced to others.
MC
Subject: RE: External Mail Removal
Where at in the email databases would I put this at?
Should the script look something like this:
choicelist:=“OK”;
title:=“External E mail”;
message:=“Please use Thunderbird for external e mail”;
choice := @Prompt([OkCancelList]:[NoSort];title; message ; “” ; choicelist);
@Prompt([Ok] ;“Contact your administrator if you don’t have Thunderbird Installed.”)
Sorry, I am not too familiar with Lotus notes designer/admin and writing scripts.
TIA,
Melkey