I am using a standalone extension tool witch modifies user’s .nsf mail files (on Domino Server) for encryption purposes.
However, after the modification I discovered a small problem with user email templates being synchronized, updated and overwritten by Domino Server once 24h, (as a default domino behavior), and by that changed. My question is, where in the Domino Server do I control the ‘global’ email template synchronization for the users, the time limitations and all that is included concerning this issue?
Subject: why special encryption through design modification
Alexander,
You didn’t explain but why would you use something other than Lotus Notes encryption on a users mail file? This would eliminate any need for a design modification. Are you using some third party encryption process?
Specifically, you didn’t mention which design template you’re using however if you look at the design template used on the mail file and then look at the inheritance on the design tab of that mail file template you should see where the changes come from. You do have the option on the design elements that you modify (in the template) to prohibit design change refresh. This should prevent the changes you implement from rolling back to the original template design.
Yes, we are using a third party encryption process. It offers a lot of futures that fulfills our needs with email encryption.
You mentioned that “You do have the option on the design elements that you modify (in the template) to prohibit design change refresh”
Is it possible to explain more in detail where this option is located, maybe attach a screenshot?
The modification, that I am doing trough this third party encryption installer, can modify the mail template .nsf files on the individually as well as on a global level.
Is it possible to prohibit the change, on the mail template, on an individual user level as well as on a global one? Or how does it work?
Subject: You can disable this globally, but that’s a very bad solution
The overnight design update is done by the Design task. It is probably listed in the ServerTasksAt2 line in the notes.ini, and you can remove it. But don’t do that! The design task runs overnight for good reasons.
The modifications you are making in the mail files should be protected from the design task by setting the “Prohibit design refresh/replace to modify” in the properties of the customized design elements.
Or, you should make a backup copy of the original template, and then make the modifications in the template so and allowing the Design task to push them into users mail files.
Note that no matter what you do, you are giving yourself a big maintenance problem for the future! Every time you upgrade the version of your Domino server you are going to have work to do in order to re-merge IBM’s latest modifications into your customized design.