I have created an internal group which cannot be sent to external party due to P&C issue. Over the past few months, we have discovered when the Admin P does not work properly for example when a person has left the firm, Admin P only removes the person doc but not to clean up the group. As a result when user uses the restricted to internal group, the system could not find undeleted person in the NAB and will look for personal nab to send out the email. it inevitably picks up a wrong external email address to send out. Is the way to disable lookup for this group even when the member is not found in the NAB ? Is there a way to prevent accidentally sending this group to external party ?Thanks
Subject: adminp
what do you mean adminp does not clean up the group? if a user is deleted from the domino directory then adminp should delete that user from any groups that she/he was a member of. just make sure the names in the groups exactly match the user’s Notes Name in canonical format. It will not remove internet style addresses or names with your Domino domain appended to the end.
Members should be like:
John Doe/SALES/ACME
and NOT like:
John Doe
John Doe/SALES/ACME@ACMECO
Subject: Have you checked…
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Do the name(s) exist in the group in the NAB, I’ve seen instances of this with users local contacts Recent Contacts, caching what it had last used and not actually looking up to the NAB?2. Do you use a condensed directory, if so, is it syncing properly? If the users is looking at a replicated copy of the condensed directory that is incorrect it could be pulling from there.
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Are you or the Notes Admin, using the Delete Person button in the domino admin tool, or are you simply check marking and pressing delete on the keyboard, it will not send adminp a request if the delete key is used.