Hi,
I’m currently working on the deployment of Symantec Enterprise Vault. I’ve suggested to my client to use quotas on mail files. He told me, why we use archiving , so our mail files will be smaller.
My point is that the system will archive every pieces of crap (Personal MP3, Movies, things not related to work). With quotas, peoples would have to say: mmmmmm, do I have to keep this.
What do you think? Should be remove every quotas?
Thank you,
JYR
Subject: Email archiving -Should we use quotas too?
It all comes down the end user… Personally I would say you are correct in forcing the users to remove emails that are not needed. Archiving is normally house keeping for the end user and removing the data away from the Working server. This reducing the amount of diskspace and increasing the performance of the server. Retention is normally done via Journalling as all mails in and out of the company would be kept regardless of its importance. These journal files being stored someone else or on a third party cheap storage appliance.
If you tell the uses that they do not have to maintain their mails files becasue it will be archived they will never delete anything. Also they wont think twice about sending a large file to 50 of their friends in the company… they will also not delete it.
My vote is quota and Archiving.
Subject: RE: Email archiving -Should we use quotas too?
I agree with Nathan. A policy of archiving and quotas will help with your mail file sizes. Quotas will keep the file sizes down while archiving will provide access to older mail.
Be sure to recommend that your client create a written policy on e-mail retention, and that the users sign it, so that you won’t have issues with litigation and so that the users understand that mail isn’t kept forever.
HTH.
Gregg