Hi there!
I’ve never used folders before.
Here’s the scenario:
My app is on the web. I have over 1000 documents that are either national or provincial (I’m in Canada, eh!). My users want to be able to see all documents that pertain to them. If they’re in Ontario, they should see Ontario and National documents. They also need to choose a language for the documents.
I thought of creating private views, but that doesn’t allow me to use lookups in the selection criteria to retrieve the user’s preferences.
I thought of using private folders and copying the documents to the folder. However, since I’m making a copy of the document which is now private, I assume that when the parent gets updated, the copied one won’t.
Am I correct?
Any ideas?
Gérald
Subject: Does moving/copying a document to a private folder prevent it from being updated?
“However, since I’m making a copy of the document which is now private, I assume that when the parent gets updated, the copied one won’t. Am I correct?”
No. Folders don’t contain copies of documents; they contain references to documents. If you copy a document into 15 different folders, you have one copy of the document which shows up in 15 different folder (as well as any views which select it; you can’t control that). There is no “parent” as you mention.
So your worries are baseless. Copy away.
Subject: RE: Does moving/copying a document to a private folder prevent it from being updated?
Thanks, Bruce!
Then the term that they use in the help files is misleading. To me, when you say copy, that means you’re making a duplicate independent document. I think a better term may be a bookmark or simply a link.
Thanks for your response!
Toodles!
Gérald
Subject: Does moving/copying a document to a private folder prevent it from being updated?
what about using a single category view with the first category being a combination of state and language and the computed field on the doc being used to drive the sigle category being based on a user preferences doc.
HTH
Rob