Document-Level security copied from parent form?

HCL Domino Domino Forum
1

I inherited a database that has some security challenges.

Documents are created with forms and the forms have user level access rights (UGH!).

The problem is that a group of new people need access to the documents created by the forms, and the only way I have found to give them the access is to go into the acl of each document and either add each person or put a mark into the box that gives read access to all readers and above.

I’m hoping that there is an easy way to propagate that change on the form down to all documents created with the form? Rather then visiting every single document (something like 5k document) and changing the acl on each one?

I have created some groups and changed the ACL on the forms so new documents will have the appropriate security.

Any help?

Thanks

Larry

2

Subject: Document-Level security copied from parent form?

My understanding is that any access modification you made in the designer such as adding a new role to the form’s access property (“Who can read documents created using this form blah blah”) will not take effect unless you physically saved the document. It is why it is always a good practice to use role in Readers/Authors field instead of being purely dependent on explicit entries.

I am afraid you have no choice but to write an agent to loop through all those documents and re-save them. 5k document is really not that big of a number really.