For some reason I can only see the twistie for the catagorized date in a view. I know the docs are there but can’t see them. There is now Reader or Author field on the form. I’ve seen this described before but can’t remember what the resolution was. ANy pointers / help would be appreciated.
Subject: Docs are there but can only see the catagorized twistie
This is common. Unfortunately Skip, if you do not have Reader access at the document level, there is no way to view those documents. And yes, you will still see an empty twistie.
Reader access is perhaps the strongest single type of security available in a document collection. But why the entry still shows in a categorized view is beyond me. I usually create separate views (using roles) and try to manually match them so that “non-Readers” dont see these. But it’s a chore.
HTH
Subject: RE: Docs are there but can only see the catagorized twistie
On server-resident shared views, the indexing entity (the server) CAN see the documents and create the categories. The category value is not protected by a readers field, since it is not a part of the document, but part of the view index. The “Don’t show categories having zero documents”/“Don’t show empty categories” option is triggered on the server AFTER the visibility of the documents within the category has been calculated, and will not show the user any categories in which there are no documents they can see.
Incidentally, displaying categories with no visible documents is one way to give users access to a limited subset of data from documents they don’t actually have access to.
Subject: RE: Docs are there but can only see the catagorized twistie
Stan - As you indicate, I can see all the docs at the client on the server, but from the client I can’t, just the twisties. Tried the Don’t show … option but there is no change. Is there anything I can do from the Developer side, by adding either a Reader or Author field - there are only 3 of us that use the db, but it has 10yrs worth of docs on it.
Subject: RE: Docs are there but can only see the catagorized twistie
There’s already a Readers field in place – if you can see the documents at the server, you can check the document properties to prove it to yourself. At least one item on each document will have a READ ACCESS flag set on it. You can either clear the flag or remove the field. (You can also do it with Full Access Administration remotely.)
Subject: RE: Docs are there but can only see the catagorized twistie
Or, run an agent (from the server console since you have access to all the documents thre) to add an Authors field to each document naming some role of which you are a member. This will need to be in LotusScript so you can use the NotesItem.IsAuthors property.
Subject: RE: Docs are there but can only see the catagorized twistie
Think that I will just remove the $Readers field via an agent at the server console. FIELD $Readers:=@DeleteField
I’ll close the loop here once done. THanks
Subject: Docs are there but can only see the catagorized twistie
The only time I see this is when there are readers fields.
There doesn’t have to be a readers field on the form for there to be a readers field on documents.
Subject: Docs are there but can only see the catagorized twistie
If you give up on trying to see the hidden documents and just want the category to go away, click the View property called “Don’t show empty categories” (third tab).
Subject: RE: Docs are there but can only see the catagorized twistie
This method has never worked for me since those categories are not actually “empty” - but it’s certainly worth a try
Subject: Used Agent to delete the $Readers field
and all is well. But why did the $Readers field appear in the first place??
Subject: RE: Used Agent to delete the $Readers field
That field is usually set by the Form or Document properties dialog security tab (who can read…). That’s entirely under user control.
Subject: RE: Used Agent to delete the $Readers field
Great - thanks. Now can you fix my intermittant disconnect problem we are having…