A question has come up about disabling Notes user accounts after a certain number of days of inactivity. We do this automatically in Active Directory for our Windows domain user accounts after 30 days. Is there any setting in Notes that will automatically do the same thing? If not, is there an account property that we could program an agent to look at that would track inactive time and disable the account at a preset number of days?
Subject: Disable user account after number of days inactive
Something we have done is modify the Activity Trends database to include a view of Mail File inactivity only. You could then write an agent to look for anything in that view older than 30 days (or whatever your criteria are or make your view selection to anything older than 30 days) and then put those accounts into a Deny Access group.
HTH
Dennis
Subject: RE: Disable user account after number of days inactive
Does this look at the last time a users has accessed his/her mailfile? We are looking for a similar scenario for students who have not accessed their email in say 6 months to a year. Our Students all use DWA to access their email. It would have to work on the last time the student themselves access their mailfile and not a server.
Subject: RE: Disable user account after number of days inactive
The activity trends database apparently records when any non-server entity accesses a database (either notes client or DWA). So, if someone hasn’t accessed his/her mail in some specified period of time, you will be able to easily determine it.
A word of caution, however: If someone sets his/her Out-of-Office agent, that will look like activity (we’ve had people leave the company and set their OoO to run for 10 years!) and it will not be reported in the activity trends.