Does anyone know if it is possible to design a database to support archiving, similar to mail files? We have a massive database that is currently 19GB in size that many people need to have local replicas of. It’s not the best setup when someone needs to create a new replica from scratch. I’d like to set it up to archive old documents and attachments, but I don’t know how, if it is possible, or if there is a better solution.I’d love to get rid of the DB altogether, but it’s not an option at this moment, unfortunately.
Subject: … and Replica Settings?
Hi,
Perhaps another solution could be use the replica settings to replicate only a subset of documents to the users.
In the form of “New Replica” you can select “more settings” and, in the SaveSpace tab, select one of the options that there are:
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Documents in specified view or folder
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Documents that meet a selection formula.
With this option, you can keep your database with all documents and the replica of the users will be more small
Subject: Note that you can use archiving functionality in non-mail dbs
Only mailfiles have the Actions - Archive… commands, but all dbs have archive functionality available from the db properties dialog (for users with manager access to the database). File - Application - Properties… will allow you to access the db’s Archive Settings, and File - Application - Archive will run archiving.
Subject: Archive Solution, free for ten databases
I have the solution for you! We have a Lotus Notes Archive Solution, which is suitable for applications, mail files and Lotus Quickr places. Even iNotes is supported.
The evaluation version can be downloaded for free and functions for ten databases.
http://www.lialis.com/Applications/EnglishSite.nsf/dx/Lialis_Archive_Solution
Subject: New Lotus Domino Archive Solution
http://www.lialis.com/lotussolutionprovider.nsf/pages/lotusdominoarchivesolution
Free download evaluation version:
Subject: Yes, here’s how…
Answered this question in different Forum (ND85):
Have a look at the Designer Help Database topic “Document Archiving Tool” for its description. Essentially you define the selection-criteria and then either use the Notes Client’s Document Archiving Tool (for local-archiving) or the Server’s Compact Task (for Server-archiving using -A switch) to perform the archiving.
Subject: it is possible
is possible with lotusscript (with i’m familiar with)-setup a new database as an archive (with the same template)
-create a link to the archive database
now with lotusscript you can copy all old documents with all the response documents to the archive database.
after all the documents copied, you can remove them from the database.