We are working with quotas on the mailbox. It’s working fine but give me a problem: when the quotas is reach, you have trouble with your mail system (it’s explained in the doc and it 's good for us). When a user reach his quota, he receive a mail that prevent him and he delete or archive some mail, empty the trash and after, he must wait the next day to be ok. I have make a task that run each night to compact all mailboxes. Is there a way for the user to compact his mailbox himself?
Subject: ND6 can handle quotas differently…
In R5 much as you mentioned… users would clean up their mail, thus reducing the size of space used… but not the actual file size. For example, say you have a 100MB file… and you remove 25MB of mail… the file is still 100MB, but 75% in use. Compact had to run in order to remove the white space, thus reducing the file to 75 MB.
Now in ND6, the quota calculations can be based on % used as opposed to the actual file size.
Subject: RE: ND6 can handle quotas differently…
Are you sure? You say “the quota calculations can be based on % used as opposed to the actual file size”.
Where did you mention in the configuration that is based on the % used or on the file size?
Subject: Yes, I am sure
See the admin document "Detecting when a mail file exceeds its quota "
Subject: Can a user compact his mailbox?
We are doing the same thing, and have it set to only look at the actual mail in the file, not the physical size of the mail file. So, when the user deletes mail to get below the quota, we don’t have to compact to get him running again.
The setting for this is really hidden: It’s in the server doc, under Transaction Logging, of all things, and you want to set ‘Quota Enforcement’ to ‘Check space used in file when adding a note’ (vs. the two ‘Check filesize…’ options).
Lee Sweet
Subject: Can a user compact his mailbox?
Hi Pierre,
(1) Right-click the mail file (Jo Bloggs on SERVER) then choose ‘Properties’.
(2) Go to the ‘i’ (information) tab, then click the ‘Compact’ button a few times.
(3) You may have to close and re-open Notes before it works (to make sure the file is closed and the server task can run correctly).
I think your users need ‘Manager’ access to compact.
Paul.
Subject: RE: Can a user compact his mailbox?
I confirm what you say: the users need “Manager” access to compact. We never use Notes 5 before and we prefer to use the standard Notes 6 Access on the mailbox.
Do you know if there is another way to do it?
Subject: RE: Can a user compact his mailbox?
Use a program document to run compact on the server every night to compact the mailfiles.That means the mailfiles won’t be reduced in size immediately, but at least daily (or weekly).
Use the new fields on the configuration document in Domino 6 to optimize the messages the users receive, and what happens to mail that needs to be delivered to mailfiles that are over quota.
cheers,
Tom