I’m looking for “ideas” on how to approach a “problem.” (Sorry it’s a bit long)
I’ve set-up a form where a “Business Administrator” (BA) fills in meeting information (date, time, chair, room, etc), it also allows to prompt for information and other features that a regular meeting invite cannot handle. Once done the BA click a “Generate Button” button which takes all their input and produces a document with a Button in a Rich Text Field.
The BA then copies this button into an e-mail and send it out. The can use this in regular mail or using a Corporate Communications Tool we’ve developed.
When Joe User gets and reads the e-mail, if they click on the button… It adds an entry to their calendar (Appointment, Reminder, Anniversary - single/repeat dates). The button may prompt for additional information (like a meal choice), whatever. The button can also be configured to send an e-mail back to a specified person, group, etc. Again configured by the BA.
I’ve got all that working and is very popular.
When the code adds the calendar entry to the Joe User’s calendar, I’ve added some functionality to put text content into the body of the Calendar entry. However, there are times the BA wants to add formatting / attachments to the calendar entry.
Up to now, we used a method of copy this information from the Body of the E-mail which includes the button and hide/when formula so things don’t show in the e-mail but do get added to the Calendar Entry. It works, but requires training the BA and they sometime make mistakes with the hide when formulas.
I would like to make it so the Form that the BA fills in has a richtext field. The BA fill in all the information they want added to the Calendar Entry and that gets converted to DXL (I assume my best option) and made part of the button such that when clicked. The button runs some code that converts the DXL back to a RichTextSyle / Field and appended to the Calendar Entry Body.
Has anyone done anything like this?
I know I could write an application that includes a seperate RichTextField with the Memo (Call it Body2) and that then could be reference and added to the new Calendar Entry. The two problems I have with this are:
(1) It means when the BA wants to do this, they need to use a second application.
(2) It often happens people will forward these e-mails to other people. My concern with the forwarding is the Body2 details would then be lost.
If I get my Button to include the RichText field, will the amount of code that can be included be limited? I’m think Yes. Therefore, I’m concerned this maybe a bad way to approach the problem. Can someone confirm why or why not.