Our company has grown and expanded greatly over the last few years to where we now have around 2,000 employees spread across over 35 notes servers across the country. We currently have written a Notes agent that runs every night, populating groups in the addressbook based on certain factors. This has worked well in the past, but in current times, this has become a sore, as more and more people are working in multiple offices, and multiple teams across the country. The normal “office” group email isn’t working and users are complaining that they want to be in multiple groups.
So how does your company populate groups? Do you use the hierarchy structure in the profile document? If so, how did you determine what to pre populate those with? Are there any 3rd party software that people are using?
We basically are looking to be more granular in the groups (by classification, office, teams) however we don’t want 1,000’s of groups being created.
Subject: Automatic Group Creation - How does your company handle it?
Well … I have never worked anywhere that groups were automatically created or populated. I can imagine an agent that would automatically add names based on O or OU settings. Are you certifying them with OUs?
Subject: RE: Automatic Group Creation - How does your company handle it?
They are certified with OU’s. We currently have an agent that runs that based upon the OU of the person and also the city that we populate from another database, we automatically create groups. It has been working perfectly for the last 8 years.
The problems we are facing today, is that more and more users are wanting groups created. They are creating them in a separate address book to which a lot of manual administration is occurring. If that’s something we can avoid by automatically creating groups based on certain values, we would like to look into it.
If we created 2000 groups for example, would that have a negative impact on the server lookups? I was just looking to see how other larger firms across the world are handling these types of situations.