Author field

HCL Domino Domino Forum
1

Hi

I am facing some problem with author field. I have a author field on the form. Agent is populating data from the oracle database to that form. Now when I open a particualar document it is not able to open. It is saying Username are not authorised to access but I have that paricular username in the author field.

Please help.

2

Subject: Author field

Hi,

in what form do you have the username in the field?

It should be in there in full hierarchical form.

Greetings,

Julian

3

Subject: RE: Author field

Author field is in the form in which I am populating the data thru agent.

Currently user name in the author field is in [CANONICALIZE] form. Should it be in [HIERARCHYONLY] form.

4

Subject: RE: Author field

hmmm… no

[CANONICALIZE] should be fine…

5

Subject: RE: Author field

It is [CANONICALIZE] but still i m not able to open it.

What is the problem. Even I am populating the username into the Authors field.

6

Subject: RE: Author field

Hi,

You can check for that user’s ACL level for the db, it should be reader or above to able to read the document.

7

Subject: RE: Author field

That user is Author level.

8

Subject: RE: Author field

If the Author field is being populated by an agent, the agent needs to set the Author properly of the field.

As the form’s design is not being used to create the backend document, the fact that you have the field marked as an Author on the form does not effect the documents created by an agent.

Look at this forum’s FAQ for the The Complete Reader and Author Field Troubleshooter article.

9

Subject: RE: Author field

Thanks for replying,

Actually agent is setting the username properly in Author field. It is showing the user name in the Author field.

What else can i do? How this problem would be resolved? Please give some guidelines.

10

Subject: RE: Author field

You have to make sure that when your agent is setting up your “Authors” field that the field is actually saved with the Authors flag enabled. If you look at your document properties (from a view) and check your authors field I’m betting it’s set as SUMMARY. It needs to be SUMMARY READ/WRITE ACCESS NAMES. When creating your field you need to create a NotesItem object that points to your field and set the IsAuthors property to True.

Look in the help for specific details.

11

Subject: RE: Author field

Hi,

Since you are stamping the Authors field thru backend process that will not be considered as a “Authors”

field.It will consider that as “Text” field.So, that was your problem.While stamping the username in “Authors” field just add one line of code

(yourItemName).IsAuthors= True(you have to explicitly set that item to “Authors”)

Sample code

dim AuthorItem as notesitem

Set AuthorItem = New NotesItem( EmpDoc, “DocAuthors”, “Here let us consider you are including username”)

			AuthorItem.IsAuthors= True

HTH,

Regards,

thish.