What I am trying to do is have a secure form that everyone can use, but they can only see their own documents (except for a administrator group that can see all)
I have created the form, and added an author and reader field to it. In tha author field I have “@Name([CN];@UserName)” entered. For the reader field I have enter “@Author:DocumentManager.” DocumentManager is the name of the administrator role I created.
The problem that I am having is that when I create a document everyone is still able to see it. Can anyone tell me what step I am missing.
Subject: Author field — not sure what I am missing
Aren’t Author and Reader fields fun…Don’t use @Name to format the author field, simply use @UserName. If you need to display the users common name use ComputedText to so and just hide the Author field at the bottom of the form. For your Readers field use the name of the Authors field to get the Authors name not @Author. Make sure your role is in the brackets.
Subject: RE: Author field — not sure what I am missing
I definitely love Author and Reader fields. I added the quotes around the role as well, and it looks to be working. Once of the other problems I had was I needed to remove the default reader access from the form properties.
Subject: RE: Author field — not sure what I am missing
Actually, you don’t need to add the user’s name to the Readers field; being in an Authors field gives them read access. Of course, the overkill of having them in both still works, so you can certainly leave it.