Hi,For note document, we have @author to return the author name of original creation. Now I want to change it to another name. Is this possible?
Thanks for any help,
Subject: Are there any way to change the original author name of a notes document ?
take a look in designer help to see how the @Author function returns it’s value(s). Depends on what field is returning your value(s) as to how/if you can manipulate.
Subject: RE: Are there any way to change the original author name of a notes document ?
Hi Paul,Thanks a lot for the quick response.
Actually I am using this formula to get the original author name: @Name([CN];@Subset($Updatedby;1))
But from the help , $Updatedby can not be changed. So I am thinking to change it by @Author.
But it seems we can not do it.
Any other solutions?
Subject: RE: Are there any way to change the original author name of a notes document ?
If you want the name of the Original Author, you got it. Why would you want to change it? Where do you have the code you noted above? In a field, in a column formula, ???
Subject: RE: Are there any way to change the original author name of a notes document ?
Hi Paul,That codes located in a Names Field with computed for display of that formula. There is a lablel in front of this field called: Created By: so when a document is opened, we can see the name of first created that document.
The original creator is not working with us anymore, so we want to change the creator name to one of our current employee. That field is located on a notes form.
Please let me know if you need more information.
Thanks
Subject: RE: Are there any way to change the original author name of a notes document ?
see Andre’s response. $UpdatedBy cannot and should not be messed with. You need to code your own names fields on your form if you want to manipulate the Author.
Subject: RE: Are there any way to change the original author name of a notes document ?
It sounds like what you’re really trying to do is change the value in $UpdatedBy. The only way to do that is by saving the document, when it will add the name of the user who saved the document. This is a system field with security implications. We don’t want people to be able to modify documents and then make it look like someone else made the change. The very fact that you’re asking makes me gaze upon you with suspicion and a slightly raised eyebrow.
If you want to ignore the value in $UpdatedBy and just display some other value that is stored in a field, then you can change the design of the application to display whatever field you like on the form and column – but $UpdatedBy is still visible in the document properties. If you can’t modify it because it’s not your application – too bad.
Subject: RE: Are there any way to change the original author name of a notes document ?
Hi Andre,Thanks a lot for your help,
Just like my last post, basically this is what my client wants to do:
An employee who worked in my company last year, and she created some of documents. I have that field to capture the who is the orginal creator. Not she does not work in my company anymore, the documents she created will be assigned to another employee. So my clients want to use the new employee’s name to replace previous employee’s name.
Because this is one time thing, I do not want to change the design, I preper to run an agent to change those document one time.
Hope this will be clear.
thanks a lot again
Subject: Why not have an “Owners” field, and use that instead?
Subject: RE: Why not have an “Owners” field, and use that instead?
Hi Alan,Thanks a lot for your response.
Yes, it maybe ok if I added an extra field; but the thing is I do not want to change the design(Add new field on the form) only for about 30 notes documents need to be changed.
Ok, it seems we can not do it without change the design.
Any other ideas?
Subject: RE: Why not have an “Owners” field, and use that instead?
Sounds like your design is flawed. You can either fix it or live with it.
Subject: RE: Why not have an “Owners” field, and use that instead?
Here’s an idea. There’s a setting in the database properties that limits the length of $UpdatedBy. Change it to 1. Then run an agent to make a change to the documents. Replicate. Then change the value back to 10 or whatever you like. Replicate again.Or, create an agent to duplicate the documents (CopyAllItems) then delete the originals.
Note, however, that if the document is edited enough times by different people, the first entry in $UpdatedBy will change anyway, when you don’t want it to. As Kerr says, the design is in error, and you might as well correct it.