I can’t believe I am asking this but management is asking me if we can archive mail to our mail server. I have explained to them that it is a good idea to archive elsewhere but they insist on doing it to the server instead of the desktop. Reason being is the desktop HD can crash and they are then missing their archived mail.
What my question is regarding is security on the iSeries. Can other users get into the archive database of someone else if we decide to archive to the server? If not, what is stopping them? Is it the Domino security or the AS/400 security? How can this be managed?
David
Subject: Why would you think so?.. re: Archiving to the server… Any security issues?
[I can’t believe I am asking this but management is asking me if we can
archive mail to our mail server.]
What’s wrong with that? It makes perfect sense. Making archives on your local
desktops means you’ve created unadministerable archives.
Why would you think that you have a security issue for your archives when
they’re on the same server as your mail? If you mail is secure on that server,
then the archives would be secure – assuming you deploy them to the same
Domino server. If you put them on a different Domino server, then you just
need to be concerned with the security on that box exactly as you would with
your production mail server.
Subject: RE: Why would you think so?.. re: Archiving to the server… Any security issues?
I guess the reason I find it strange is why management wants to archive. It’s to reduce space. But if we archive to the same server we aren’t reducing the space at all. Right?
In any case, I thank you for your response and the security makes sense.
Subject: RE: Why would you think so?.. re: Archiving to the server… Any security issues?
LOL, that’s a quote for Dilbert 
The only sense would be to reduce the size of the mail files for better performance/less space on local replicas, as Nathan mentioned.
For really reducing space consumption you should have a look at shared mail. But this has been pretty buggy in R5 AFAIK. I hope it’s better now with ND6 but didn’t test it yet.
Oliver Regelmann
Subject: RE: Why would you think so?.. re: Archiving to the server… Any security issues?
Another reason may be for longer-term planning. It could be that the management is planning to invest in an archive server (lower ‘grunt’, lots of disk space). It will be a lot easier (and almost certainly more complete) to move the archives from the current server to an archive server than to collect them all from individual desktop machines.
The reason for doing it to the current mail server might be to test it out before making the investment in another server.
(BTW, this is exactly how one company I worked for - quite a large one - did this.)
Stephen Lister
Subject: RE: Why would you think so?.. re: Archiving to the server… Any security issues?
Thanks for everyone’s input. I feel better about tackling this project now.
David
Subject: RE: Why would you think so?.. re: Archiving to the server… Any security issues?
[It’s to reduce space. But if we archive to the same server we aren’t
reducing the space at all. Right?]
Not necessarily in the sense that you’re thinking. It makes sense to make your
production mail file smaller for performance/convenience reasons, even if you
have a large archive consuming equivalent disk space. It’s also possible that
you might change your support/backup policies for your archives, so that your
high-availability mail is a relatively small file.