Archive Issue

HCL Domino Domino Forum
1

Hi All ,

I do have confusion about the server based archive and client based archiveing … i tell u guys what i understand

Server based archive the archive mail will be stored on server whereeas in client based archeiving mail will be archived on client machine is that right ?? if no then please

correct me …

Is there any other difference between these two.

And i also want to understand who can we implement auto archiveing , where mails which or older than say 20 days should be archived automaticallly … if any one please guide me how to go about it would be great help …

Warm Regards

Vikalp

2

Subject: Archive Issue

Well, a local archive is only available on one local machine, so it’s less than ideal for roaming users. As for the archive policy criteria, you might want to look at creating an archive policy with the appropriate criteria (see Domino Administrator Help).

3

Subject: Archive Issue

Hi Vikalp,

Please find my comments on Schedule Archiving.

When your mail is set to use client-based archiving through

criteria you create yourself, you have control over the schedule for archiving. If an administration policy has specified client-based archiving for your mail, you may also have control over the schedule, depending on how the administrator created the policy.

You can select days and a time for archiving, and specify in which locations Notes will run the archive schedule. For example, you may want to archive only at the office on a desktop computer that has more memory than a laptop you use outside the office.

When your mail is set to use server-based archiving, you have no control over the schedule. Archiving is performed nightly by the Domino server. You can turn your own computer off without interfering with archiving.

Note Where the archiving is performed is not necessarily the same as where the database is or where the archive will be. For example, Notes on your computer may perform an archive of a server-based database, and it may archive to your computer or to a different server than the Mail server.

  1. In the database you want to set up a schedule for, choose File - Database - Properties.

2.Click the “Archive Settings” button and click Schedule.

3.Select “Schedule archiving.”

Note If you these options are dim, archiving for this database is set as server-based. For more information, see Administration policies for archiving mail.

4.Select a time from the drop-down list by dragging to the time you want and clicking the check mark.

Caution Make sure your computer is on each day at this time. For example, if you turn your computer off at night, you may want to set archiving to occur while you are at lunch or in a daily meeting.

5.Select all the days on which you want archiving to run.

6.(Optional) Leave “Any location” selected, or click “Specific location:” and select the locations in which you want archiving to run.

7.(Optional) To remove your customizations, click “Reset to default.”

8.Click OK.

4

Subject: RE: Archive Issue

Dear Ankit ,

Thanks for the so nicely responded reply … still some more queries … pleasehelp me out …

" When your mail is set to use server-based archiving, you have no control over the schedule. Archiving is performed nightly by the Domino server. You can turn your own computer off without interfering with archiving. "

It mean in server based archive , we user can turn off the machine and domino server still able to do archive

Whereas in client based user must have their machine switched on … Right ??

" Where the archiving is performed is not necessarily the same as where the database is or where the archive will be. For example, Notes on your computer may perform an archive of a server-based database, and it may archive to your computer or to a different server than the Mail server "

Performing archiveing is differnt from actually where the data archived ?? what does your mean by " performing acrhieve " As i can recall i too read that in server based archiveing , Archieveing can be perform on client and on server but data will be archived on server only …

Ankit , can u please explain how we can enable server based archiveing where we want to archive mail of all user those are not modified for more than 20 days old …

Thanks in advance

Vikalp

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Subject: RE: Archive Issue

Hi Ravi,

Create an Archive policy, In the Archival Settings do the following.

  1. “Enable” (Prohibit Private Archiving criteria

  2. Archived will be performed on “Server”

  3. Choose “Specific Server”

  4. Destination Server will be “Mail Server” - Below select

    the server name

In the Archive Criteria Settings,

  1. Enable Archive Criteria

  2. Select “Copy old documents…”

  3. Enable "Delete older documents from the database

  4. Normally I have given 1 Month.

    (Based on your requirement you can select)

  5. Give your sever name in 'Choose Template Server"

  6. Choose Template"Your Mail file template"

Destination

Archive Directory : (your own description)

Archive Prefic: " a_

Archive suffic: .nsf

Characters: 6

Logging can be enabled in the Archiving Settings.

Once you complete the above said. try with the test user by selecting the user Expand - Tools - Assign Pplicy and run the command tell adminp process new

PS:

There will be am impact with the Read and Unread if you are using 6.5.4

With Regards

Sethuraman Navakody

6

Subject: RE: Archive Issue

Hi sethu ,

Ok , we defined the policy but how archive will happen done automatically say at 12 AM for all user .. i belive we need to create some program document .. How we do that can u please brief me more on it ..

Warm Regards

Vikalp

7

Subject: RE: Archive Issue

Please take a look at the Admistrator Help database – it covers every single question you have asked.

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Subject: RE: Archive Issue

Hi Vikalp,

In the Program Document do the following,

Program Name : Compaxct

Command Line : -a Archive

Server to RUN : your Production Server

Comments

Schedule

Enabled : Enabled

Run @Time : 7.00pm

Repeat Interval of : 0 Minutes

Days of Week : Sun

With Regards

Sethuraman Navakody