I need to find a way to archive/delete all mail documents over 365 days old, unless they are in the user’s folder “Save” or “Legal”. Is there a way to do that on an admin level, or would I need to build an agent that would do that? Any help with the writing of an agent like that would be very helpful, and appreciated. Thanks.
Subject: Archiving Policy - Archive Selection Criteria
Yes, you can implement an Archiving Policy whose corresponding Archive Selection Criteria document specifies which views/folders to archive documents from.
Here’s an excellent Self-Training module on creating such Archive Policies:
Title: Self-Training: Domino Archive policy settings documents
Doc #: 7010310
URL: http://www.ibm.com/support/docview.wss?rs=899&uid=swg27010310
Subject: That will archive by dates, but can’t skip certain folders
Thank you, that is a good article, and you can archive certain folders - but you can’t SKIP certain folders, or at least I can’t find a way. You can clean up all documents, or selected documents, but not exclude the certain folders tha we want to be excluded. Thank you. I appreciate your getting back to me.
Subject: Folders…
Yes, you could have such a flag if this task was accomplished via LotusScript; it does not exist within Policies. However, if the Folders which you wish to Archive are a part of the Mail-file’s Database Design Template, then you can include them in the Selection Criteria for an Archiving Policy. Otherwise, LSX (LotusScript) is probably your best-bet.
Subject: Is there a “do not archive” flag you can set?
Would there be a way to mark a folder as “do not archive”, then go ahead and run the archive against all documents and it will skip the folders that have that flag set? Just wondering if there is such a setting? Thanks.