AdminP ACL & Modify all Names fields

HCL Domino Domino Forum
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If anyone is still using the old R4 Approval Cycle template (we do extensively though we’ve modified it for better functionality) and you run a rename on people using AdminP, you might want to watch out for a new feature in ND6. You’ll notice in the advanced tab in the ACL, under the Administration Server section, a new action has been added namely, “Modify all Names fields”. I was thrilled to see this new feature because it was definately needed but when I ran a rename on a person with this property set on a db with the R4 App.Cyc. tmplt, several fields which were normally stored as Common Names were converted to Canonical format which broke hide-when formulas for Approve / Deny buttons. It also broke author access to the document but I don’t know why. Anyway, we fixed it with a simple agent which I give below. The damaged documents show up on many of the views so you simply run it on selected docs…

FIELD APPRName := @Name([CN]; apprname) ;

FIELD NextApprover := @Name ([CN] ; NextApprover) ;

FIELD RequesterName := @Name([CN] ; RequesterName) ;

SELECT @All

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Subject: AdminP ACL & Modify all Names fields

I just ran into the same thing. My problem is that it has affected access to thousands of documents for a few dozen users.

It sounds like a major bug to me. If it is actually “working as designed”, please enlighten me why you would want a rename to cause people to lose access to their information.

I’ll check back for answers ocasionally during breaks from refreshing Notes documents.

Thanks!