Adding icons to workspace automatically?

Here’s my scenario. We have company A owning another smaller company (B). A sells B to investors. Databases from A are migrated and converted to B. B uses Outlook for mail, not Notes.

Here’s my question. When converted/tested databases are implemented on B’s new production server, what would be the easiest way to get the icons on the user’s workspace? Can this be done automatically or would a “central” DB be needed that had buttons for each database that users wanted to add, simply to click the button?

Thanks